# Building an inspection‑ready record system

URL: http://pawtrace.ca/building-an-inspection-ready-record-system/
Updated: 2026-09-01
Language: en

The short answer
Keep a dated record for every dog and litter: identity and microchip, health tests, vet visits, breeding dates, whelping, vaccines, deworming, sales and contracts. Inspectors in licensing provinces (NB, QC, MB) and Ontario's PUPS Act expect records.

### Records to keep

- Dog identity, registration and microchip
- Health-test certificates
- Breeding and whelping dates
- Puppy weights, vaccines and deworming
- Buyer, contract and microchip transfer

### Frequently asked questions

How long should breeders keep records?At least the life of the dog is a good rule. Check what your province requires.

#### Sources

- [Provincial law guide (PawTrace)](https://pawtrace.ca/)